For billing companies
Medical billing software for billing companies
Per-provider pricing punishes you for winning clients. File fees charge you for keeping them. We built the other thing: unlimited client workspaces, white-label reports, role-based staff access, and one flat price, $249 a month.
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The category's fee habits
This category charges you for growing
Read the fine print with a billing company owner's eyes. Per-provider fees, per-client file fees, claim-volume tiers: at most vendors, the software bill climbs with every client you sign.
Per provider, per month, for RXNT's practice management bundle. Sign one two-provider client and your software bill grows $426 before you earn a dollar on them.
Source: RXNT published pricing, July 2026Per month, per additional client company file at EZClaim. Ten clients means nine extra line items on your invoice, every month, forever.
Source: EZClaim pricing pageWhat client number 11, 20, or 50 adds to your bill here. The Billing Company plan is $249 a month, flat, with unlimited client workspaces.
Source: our pricing page, no quote form requiredBuilt for the biller
You are not an edge case here. You are the hero user.
Most platforms are practice software with a multi-client mode bolted on, and one thin landing page for billers. This is the reverse: the multi-client workflow came first.
Every client gets a workspace. None of them gets a fee.
Each practice you bill for lives in its own workspace: its own patients, payers, providers, claim queues, and A/R. You move between clients from one login instead of juggling company files, and adding a new client is a button, not a billing event.
- Unlimited client accounts on the Billing Company plan
- Separate claim queues, A/R aging, and dashboards per client
- One search across your whole book of business
Rules and fee schedules that follow the client, not the account
Your podiatry client and your behavioral health client do not bill alike, so why would they share one rule set? Load a fee schedule per client, scope scrub rules to one client or share them across all, and capture each payer quirk once instead of re-teaching it to every new hire.
- Per-client fee schedules with effective dates
- Scrub rules scoped per client, per payer, or global
- Payer quirks captured once, applied on every claim
Month-end reports with your logo, not ours
The month-end packet is your product. It is the thing your client forwards to their accountant and their golf partner. So it carries your company name and logo, covers collections, adjustments, denial trends, and A/R aging, and builds for every client in one click.
- White-label branding on every page of the packet
- Collections, denial rate, and days in A/R per client
- One click generates and queues the whole batch
Staff see their clients. Nothing else.
The poster who starts Monday gets ERA posting on her assigned clients and nothing more. The auditor gets read-only everywhere. Access maps to your org chart, and the audit trail records who touched which claim, which matters when a client or an auditor asks.
- Roles for admins, billers, posters, and read-only review
- Assign staff to specific clients, not your whole book
- Full audit trail on every claim touch, BAA on every plan
The iOS app
The 7:42 PM denial does not wait for the 9 AM login
Denials age badly, and your clients judge you on how fast they turn around. The iOS app pushes each denial to your phone with the reason code decoded, the appeal deadline attached, and the fix suggested, so you can triage after hours and assign the rework before your staff sits down tomorrow.
- Push alerts on denials and large payments, per client
- Reason codes translated into the actual next step
- Appeal and timely filing deadlines tracked per payer
Coming to the App Store · Early access accounts get founding pricing
The math
Per-provider pricing, worked out on a real billing company
CollaborateMD's billing-company page promises you can "scale your billing operations without adding headcount." Good goal. But the dominant pricing model underneath this category is a monthly fee per active rendering provider, and that model scales against you.
Take a modest company: 10 clients, 2 rendering providers each. Here is what that book of business costs on per-provider pricing, using RXNT's published $213 per provider per month practice management bundle as the benchmark, against our flat Billing Company plan.
| 10 clients, 2 providers each | Per-provider pricing | Billing Company plan |
|---|---|---|
| Pricing model | $213 per provider, per month | $249 per month, flat |
| Monthly software cost, 20 providers | $4,260 | $249 |
| Cost per year | $51,120 | $2,988 billed annually |
| Sign client #11 (2 providers) | +$426 per month | +$0 |
| Per-client file fees | Common in the category | None |
The per-provider column is not a strawman. RXNT publishes $213 per provider per month for the bundle that includes billing (per its pricing page, July 2026). CollaborateMD prices per active rendering provider with the full fee applying at 75 or more claims a month, but publishes no dollar figures; Capterra lists its entry tier at $235 a month. EZClaim bills per user and adds $40 a month for each additional client company file, per its published pricing.
Here is what that does to margin. Say you charge a two-provider client 6 percent of collections, the most common band: Tebra's 2022 survey found 24.5 percent of billing companies charge 6 to 7 percent. On $50,000 collected in a month, you gross $3,000 from that client. Per-provider software takes $426 of it before payroll. On the flat plan, $249 covers that client and every other client you have.
Owner questions
Asked by billing company owners. Answered without a form.
Can I manage multiple practices under one account?
Yes. That is the Billing Company plan's whole job. Every practice you bill for gets its own workspace under one login: its own payers, providers, fee schedules, scrub rules, and claim queues, with per-client dashboards and reports. Your staff get role-based access scoped to the clients they work. There are no per-client file fees at any client count, so the account that bills 3 practices and the one that bills 40 pay the same $249 a month.
What should I charge my billing clients?
Most billing companies charge 4 to 10 percent of monthly collections, with 5 to 8 percent the common band. Tebra's 2022 survey found 24.5 percent of billing companies land at 6 to 7 percent. Per-claim pricing runs $3 to $10 depending on specialty and documentation quality, and hourly work like credentialing and audits runs around $45 an hour. Whatever model you pick, set a minimum monthly fee so one slow client month does not erase your margin. Full benchmarks in what billing companies charge in 2026.
How do I get clients for a medical billing company?
Referrals, mostly: 72 percent of billing companies name referrals as their top source of new business, per Tebra. That means the work compounds. Niche into one or two specialties so practice managers can describe you in a sentence, network locally, keep your reviews visible, and send a month-end report your clients actually read, because that report is what gets forwarded. If you are just starting out, the step-by-step playbook, including landing the first three clients, is in how to start a billing company from home.
How many claims can one biller handle?
There is no honest single number, and anyone who quotes one without asking about your specialty mix is guessing. Capacity depends on payer mix, denial rate, and how much of the workflow is manual keying. What drags the number down most is rework: the AMA puts the average administrative cost of reworking one denied claim at $25, and every hand-keyed 835 eats capacity too. Track claims per biller per month as a trend inside your own company, then move the number with automation: eligibility checks before the visit, scrubbing before submission, ERA auto-posting after. That is the honest version of scaling without headcount. Start with fixing rejections before they become denials.
Bring your whole client list
Unlimited workspaces, free migration, one flat price. Create the account tonight and load your first client before the coffee cools.
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